Privacy Policy

The IDEALTRAIN website is operated in connection with the IDEALTRAIN project, a European cooperation project focused on railway education, interoperability, laboratory-based learning and didactic innovation.

This Privacy Policy applies to the website available at idealtrain.eu and to communication submitted through its contact form. For general project communication and privacy-related enquiries, the main contact point is the coordinating institution together with the project contact email provided on this website.

When you use the website, we may collect limited personal data that you choose to provide directly, as well as certain technical data that is processed automatically through normal website operation.

If you use the contact form, this may include your name, email address, subject line, message content and, where provided, your institution or organisation.

When you browse the website or interact with the contact form, technical information may also be processed, such as IP address, browser type, device information, date and time of access, and other basic server or security-related data required for the operation, protection and abuse prevention of the website.

Personal data is used only for purposes connected with the operation of the IDEALTRAIN website and the handling of communication related to the project.

This may include responding to enquiries, managing project-related communication, forwarding messages to the relevant partner institution where appropriate, maintaining the technical security of the website and ensuring the reliable operation of website functions.

Personal data is not used for unrelated commercial marketing purposes.

The contact form on this website is intended for general project questions, cooperation-related enquiries and communication concerning IDEALTRAIN and its activities.

When you submit the form, the information you provide is used for the purpose of reviewing and responding to your enquiry. Required fields are limited to the information necessary to process your message. Optional information may be provided at your discretion.

To protect the website against misuse and automated submissions, technical verification tools may also be used in connection with the contact form.

Messages submitted through the contact form are handled by the coordinating institution and, where relevant, may be shared with the appropriate project partner so that your enquiry can be answered by the most suitable contact point.

Personal data is processed only where there is an appropriate legal basis under applicable data protection law.

In the case of contact form submissions and direct communication, data may be processed for the purpose of handling your enquiry and maintaining project-related communication. Where required, data may also be processed in order to comply with legal obligations or to protect the security and integrity of the website.

Where consent is requested, such consent may be withdrawn at any time without affecting the lawfulness of processing carried out before withdrawal.

Personal data is retained only for as long as necessary for the purpose for which it was collected, including the handling of communication, the administration of project-related enquiries and the protection of the website.

Messages submitted through the contact form may be retained for a reasonable period where necessary to maintain communication records, ensure continuity of response or document project-related correspondence.

Technical and security-related data may be retained for shorter periods where required for website administration, system integrity or security monitoring.

Data that is no longer needed is deleted or otherwise removed from active use where reasonably possible.

Personal data may be accessed or received only by those persons or entities that need it for the purposes described in this Privacy Policy.

This may include the coordinating institution, relevant IDEALTRAIN project partners where an enquiry concerns their area of responsibility, and technical service providers involved in the hosting, maintenance, secure operation or abuse prevention of the website, where such access is necessary.

Personal data is not shared more broadly than required for the functioning of the website, the handling of enquiries or the operation of the project.

Under applicable data protection law, you may have the right to:

• request access to your personal data
• request correction of inaccurate or incomplete data
• request deletion of personal data where applicable
• request restriction of processing in certain circumstances
• object to certain types of processing where applicable
• withdraw consent where processing is based on consent
• lodge a complaint with a competent supervisory authority

If you wish to exercise any of these rights, please use the contact details provided in the Privacy contact section below.

The website may process limited technical data where necessary for its operation, security and basic functionality. This may include server-side records, technical identifiers, browser and device information, and security-related request data.

The contact form may also use technical protection measures designed to prevent misuse, spam and automated submissions. In this context, Google reCAPTCHA may process certain technical and behavioural data in accordance with Google’s own privacy terms.

Information about cookies and similar technologies used on this website is provided separately on the Cookies page.

If you have questions about this Privacy Policy or about the processing of personal data in connection with the IDEALTRAIN website, you may contact the project via:

Email: info@idealtrain.eu
Coordinating institution: Dresden University of Technology

Privacy-related enquiries will be reviewed through the coordinating institution and, where relevant, forwarded to the appropriate project partner.

This Privacy Policy may be updated from time to time in order to reflect changes to the website, project communication processes, legal requirements or technical services used in connection with the site.

The most recent version will always be published on this page. Users are encouraged to review this Privacy Policy periodically.